Posted by Savanna Rachel on | Comments Off on ACCOUNTING OFFICE SPECIALIST

ACCOUNTING OFFICE SPECIALIST 

SUMMARY 

The Accounting Office Specialist performs a variety of general accounting tasks to support the Controller in ensuring various transactions are properly recorded in accordance with company policies and procedures. The ideal candidate will be proactive, highly organized, and motivated to work independently with strong analytical abilities. Your ability to manage your time and prioritize tasks effectively will make you an asset to all aspects of the team. 

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

  • Calculate and track accounting data and other records detailing financial business transactions (e.g., disbursements, expenses, accounts payable, payroll, accounts receivable, invoicing) 
  • Investigates questionable data and recommend actions to resolve discrepancies 
  • Review invoices for accuracy and completeness, ensuring that all necessary approvals are obtained before processing payments 
  • Responsible for office administrative processes and procedures such as data entry, maintaining files and records, verifying financial entries for accuracy, and collecting documentation 
  • Maintain and update supplier/vendor list to include annual 1099 list with documentation such as active contact information, certificate of liability insurance (COI), and W-9’s, per IRS regulations 
  • Perform general office duties, such as filing, answering telephones, and handling routine correspondence 
  • Generate reports at various times throughout the month 
  • Maintain effective, timely, and professional combination with co-workers, and internal/external contacts 
  • Ensure all reporting and processing deadlines are consistently achieved 
  • Comply with federal, state, and company policies, procedures, and regulations 
  • Maintains confidentiality to the utmost level possible 
  • Other special projects and duties as assigned 

 EDUCATION/EXPERIENCE

  • Associate degree, a minimum of five years of accounts payable experience or an equivalent combination of education and experience 
  • Knowledge of accounting principles and procedures specifically bookkeeping and account payables 
  • Should be able to work independently and in a team setting 
  • ERP experience, PLEX preferred 
  • Knowledge of Microsoft Office (Word, Excel, Outlook) 
  • Excellent written and verbal communication skills 

ESSENTIAL FUNCTIONS AND WORK ENVIRONMENT

  • Must be able to perform the essential functions of this position with or without reasonable accommodations 
  • This position may require the individual to sit and/or stand for extended periods of time; reach with hands and arms, and use fingers to handle/feel objects 
  • Frequent contact with others required e.g., in-person, phone, email 
  • This position requires extensive computer usage and strong specific vision abilities to include close/distance, color, depth perception, and the ability to adjust focus 
  • Must be a results-oriented, self-starter, who enjoys working both independently and as part of a team 

 

Please note, this job description is not intended to be a comprehensive list of activities, duties, or responsibilities that are required to successfully perform this job. Duties, responsibilities, and activities may change at any time, with or without notice, based on business needs.  

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I represent that the answers and information given by me in this application are true and complete. I understand that any incomplete, misleading, or false statements in this application or in an interview can result in immediate disqualification or termination, if hired. I authorize the Company to verify, both at the time of application and later during my employment, if I am hired, any of the information concerning my background, including but not limited to, my employment, driving record, education, criminal history, or medical history (post-offer only), with the appropriate individuals, companies, institutions or agencies, and I authorize them to release such information as the Company requires, including my prior disciplinary employment record, without any obligation to give me written notice of such disclosure. I also authorize the Company to release any information requested by any of my prospective or subsequent employers without any obligation to give me written notice of such disclosure. I hereby release the Company and them from any liability whatsoever as a result of any such inquiries and disclosures. This release from liability does not waive or prohibit an individual from filing a charge of discrimination under the laws enforced by the EEOC. I understand that I may have to provide further information to assist in these investigations and I may be fingerprinted. I do not object to signing an employee agreement on confidential information. I consent to all drug testing and post offer medical examinations if required during the selection process, and, if hired, all drug and alcohol testing throughout employment, if required. I understand and agree that if I am hired, employment is “at will” and that either I or the Company can terminate my employment and compensation, with or without cause, and with or without notice, at any time. I acknowledge that no representations, either oral or written, have been made to me to the contrary and that any pre-existing understandings which contradict an “at will” status of employment are canceled. Further, I understand that only the Company CEO has any authority to enter into any agreement for employment for any fixed period of time, or to make any agreement contrary to the foregoing and that any such agreement must be in writing and signed by the Company CEO and me. In consideration of my employment, I agree to conform to and be bound by the rules, policies, regulations and terms and conditions of employment of the Company as they exist or are from time to time changed. Also, I agree not to begin any claim, action or lawsuit relating directly or indirectly to employment with the Company or the termination of such employment more than six (6) months after the event complained of. I waive any statute of limitations to the contrary. However, I agree that any shorter statute of limitations remains in effect. This shortened period of limitations shall apply to any claim, action or lawsuit against Company, its parent, subsidiaries, affiliates, successors and assigns and its/their current or former employees, members, directors, officers, or agents (“Affiliated People”). I KNOWINGLY AND VOLUNTARILY WAIVE ALL RIGHTS TO TRIAL BY JURY OF ALL CLAIMS AND DISPUTES BETWEEN ME AND THE COMPANY/ITS AFFILIATED PEOPLE. I agree that if hired, all communications and stored information on any computer, telephone or other electronic system supplied or paid for by the Company are the property of the Company. I understand that I will have no expectation of privacy in such communications and information and I consent to Company’s retrieval and monitoring of all such communication and information. This application for employment shall be considered active for sixty (60) days. If I wish to be considered for employment after that time period, I understand that I must inquire at that time whether or not applications are being accepted. My signature below indicates that I have read, understand and agree to the above paragraphs.

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