The Accounting Office Specialist performs a variety of general accounting tasks to support the Controller in ensuring various transactions are properly recorded in accordance with company policies and procedures. The ideal candidate will be proactive, highly organized, and motivated to work independently with strong analytical abilities. Your ability to manage your time and prioritize tasks effectively will make you an asset to all aspects of the team. 


  • Calculate and track accounting data and other records detailing financial business transactions (e.g., disbursements, expenses, accounts payable, payroll, accounts receivable, invoicing) 
  • Investigates questionable data and recommend actions to resolve discrepancies 
  • Review invoices for accuracy and completeness, ensuring that all necessary approvals are obtained before processing payments 
  • Responsible for office administrative processes and procedures such as data entry, maintaining files and records, verifying financial entries for accuracy, and collecting documentation 
  • Maintain and update supplier/vendor list to include annual 1099 list with documentation such as active contact information, certificate of liability insurance (COI), and W-9’s, per IRS regulations 
  • Perform general office duties, such as filing, answering telephones, and handling routine correspondence 
  • Generate reports at various times throughout the month 
  • Maintain effective, timely, and professional combination with co-workers, and internal/external contacts 
  • Ensure all reporting and processing deadlines are consistently achieved 
  • Comply with federal, state, and company policies, procedures, and regulations 
  • Maintains confidentiality to the utmost level possible 
  • Other special projects and duties as assigned 


  • Associate degree, a minimum of five years of accounts payable experience or an equivalent combination of education and experience 
  • Knowledge of accounting principles and procedures specifically bookkeeping and account payables 
  • Should be able to work independently and in a team setting 
  • ERP experience, PLEX preferred 
  • Knowledge of Microsoft Office (Word, Excel, Outlook) 
  • Excellent written and verbal communication skills 


  • Must be able to perform the essential functions of this position with or without reasonable accommodations 
  • This position may require the individual to sit and/or stand for extended periods of time; reach with hands and arms, and use fingers to handle/feel objects 
  • Frequent contact with others required e.g., in-person, phone, email 
  • This position requires extensive computer usage and strong specific vision abilities to include close/distance, color, depth perception, and the ability to adjust focus 
  • Must be a results-oriented, self-starter, who enjoys working both independently and as part of a team 


Please note, this job description is not intended to be a comprehensive list of activities, duties, or responsibilities that are required to successfully perform this job. Duties, responsibilities, and activities may change at any time, with or without notice, based on business needs.  

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